Position Duties

• Provide office support and prepare documentation using various data systems.
• Review and prepare electronic travel authorizations and vouchers submitted by staff in accordance with Travel Policy.
• Receive, review, modify, update, track and distribute internal and external correspondence and other actions throughout their lifecycle.
• Provide editorial support through various forms of correspondence.
• Provide logistical and planning support for offsite meetings (i.e. event planning).
• Answer phones and address general inquires in a professional and courteous manner.
• Schedule and plan meetings and/or teleconferences to include preparing support materials, reserving meeting locations.
• Prepare and distribute meeting minutes (in-person and telephone).
• Maintain office files, records and logs showing the status of actions and correspondence.
• Proof-read and provide edits to documentation.
• Demonstrate knowledge of the office's functions to be able to coordinate the work of the office with the work of other offices.
• Provide office management to include calendar maintenance and scheduling appointments for the team and/or management.
• Supply management to include ordering and tracking supply levels.
• Review and determine the need for revision of existing administrative policies and procedures.
• Greet and provide security escort for visitors while on-site at client facilities.
• Enter time and attendance records in a reporting system.
• Identify and review records.
• As needed, create briefing books and presentations.

Position Requirements

• Comfortable interfacing with Government, Congressional, and private sector clients at all levels.
• Excellent interpersonal and conflict management skills.
• Expert level proficiency in Microsoft Office applications.
• Familiarity with Belgium and its customs.
• Must be a U.S. Citizen and currently Reside in Brussels, Belgium